Fleet Management / Work Orders
Work Order Foundation

Every dollar tracked. Every invoice checked.

Work orders and invoices flow through one connected process, from the first defect to the closed work order.

Third-Party Repair Shops

From invoice to closed work order, automatically.

Top 10 Vendors table: cost, fuels, repair orders, units, and percent of fleet by vendor.
Invoice Processing Workflow diagram: Invoice Received, AI Extracts, Exceptions, Match to WO, and WO Closed, arranged in a circle with a Matched Data + Work Order Context callout.
Automated Invoice Processing
AI Extracts Invoice Data Auto-Matched to the Right Work Order Exceptions Flagged Automatically Work Orders Closed Automatically
Impact
Vendor Performance

Compare cost, quality and turnaround across shops.

Reduced Downtime

Keep repairs moving and vehicles on the road.

Invoice Audit

Catch discrepancies before invoices are paid.

Every Shop, One Place

Manage internal mechanics and third-party repair shops side by side.

Internal Shop

Run your internal shop and outside vendors from the same system.

See technician workload, parts, and labor right alongside every third-party work order — one view across your whole shop operation.

Internal shop dashboard: spend by line item type, top vendor spend by repair order, and cost ratios (parts to labor, avg cost per RO, top vendor share).
Assign to Any Mechanic

Route a repair to an in-house tech or an outside shop — same work order, same tracking.

Track Labor & Parts

Log internal mechanic hours and parts used right next to vendor invoices.

Compare Shop Performance

See cost and turnaround for internal repairs side by side with outside vendors.

One Record, Every Repair

Internal and third-party work live in the same repair history, per asset.

Impact

Every invoice, accounted for.

Diamond Line
Invoice processing automation
Read the case study →
2 FTE
Headcount removed
100%
AI-processed invoices

“Link-X has automated tedious tasks, replacing 2 FTEs, and is helping future-proof our business. We're seeing $250k in savings in the 3 months since we went live.”

Cody Clarke, CTO — Diamond Line Delivery (DLDS)

Track every dollar, automatically.

Contact

Get in touch

Interested in Link-X? Tell us about your fleet and a specialist will reach out.

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Book a Demo

See Link-X in action

Tell us about your fleet and we'll set up a personalized walkthrough.

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Hide the 5-layer Link-X AI architecture

Link-X is a multi-layered AI tool.
That's why it does things your competitors and analysts can't.

Generic LLMs hallucinate fleet math. Spreadsheet jockeys can't keep up with real-time data. Link-X solves both — by placing Jake, our fleet-specialized SLM, between your data and the world's best LLMs.

01
User & InterfaceYou
Asset managers, executives, drivers — asking questions or triggering events.
↓ QUESTION / EVENT
↑ ANSWER / ACTION
02
Link-X PlatformData fabric
Unified data layer + module router. The home for all your fleet's truth.
↓ ROUTE BY INTENT
↑ FORMATTED OUTPUT
Encrypted
03
Jake's ModulesAssistant · Analyst · Consultant
Specialized reasoning paths for operational, analytical, or strategic questions.
↓ DOMAIN CONTEXT
↑ VERIFIED MATH
04
Jake — the Fleet SLMOur moat
Small Language Model trained on fleet operations. Knows what generic AI doesn't.
↓ STRUCTURED PROMPT
↑ NATURAL LANGUAGE
Encrypted
05
Foundation LLMsFrontier
We don't reinvent natural language — we leverage the best frontier models.
Why this beats every alternative

Plug your data into your favorite AI chatbot and it'll guess. Plug it into Link-X and Jake will know.

Most "AI fleet" tools are just a chat UI on top of GPT. The math is wrong, the recommendations are generic, the calculations hallucinate. Link-X is built differently.

× Generic AI / Spreadsheet Analyst
  • Hallucinates CPM and TCO formulas
  • Doesn't know your vendor network
  • Doesn't understand fleet cost drivers
  • Misses DOT compliance windows
  • Generic answers, no fleet context
✓ Link-X (Jake)
  • Fleet-specific math, verified
  • Trained on real customer outcomes
  • Fleet industry knowledge
  • Tracks compliance automatically
  • Answers grounded in your data